Free email signature generator

This free email signature generator builds a professional HTML signature you can paste straight into Gmail, Outlook or Apple Mail. Choose one of 8 templates, add your details and social links, pick an accent colour, then copy the signature or download it as an .html file. No sign-up is required.

How it works

Enter your name, job title, company and contact details, optionally add social links, then choose a template and accent colour. The preview updates as you type. Copy the signature to your clipboard and paste it into your email client's signature settings, or download the .html file to open or archive it.

Worked example

A designer's signature: name and role in the accent colour, a thin divider, then phone, email and website on one line with LinkedIn and Twitter links beneath — about six lines of email-safe HTML.

Assumptions

Results are estimates based on the figures you enter. The calculator does not store your data.

Frequently asked questions

Is the email signature generator free?

Yes, and it needs no signup. Build the signature, copy it, and paste it into your email client.

Will it work in Gmail and Outlook?

Yes. The signature is email-safe HTML with inline styles, which is what Gmail, Outlook and Apple Mail expect. Each client's paste steps are shown on the page.

Do you store my details?

No. The signature is rendered entirely in your browser. We only see your details if you ask us to email the signature to you.

Written and maintained by Swishr Desk team. Last updated 2026-10-20.